Sprague Orchestra Boosters
Scheduled Fundraisers and Policy
Scheduled
Fundraisers
FUNDRAISERS:
·
Entertainment Books are now available. Please contact an Orchestra member you
know to pick one up.
Cost:
Greater Oregon is $25.00
Portland
Area is $30.00
·
White's Restaurant take over will be on Thursday,
November 6, 2003. There will be
two seatings one at 6:00 PM and one at 7:30 PM.
The maximum number of seats available for each seating will be 50. Tickets will
be numbered 1 to 50 for the 6:00 PM seating and 51 to 100
for the 7:30 PM seating. All
ticket sales must be reported to Robert Kottke no later than November 3, 2003.
NO TICKETS WILL BE AVAILABLE AT THE DOOR.
Tickets will mainly be sold as dinner for two. Cost for dinner for two will be
$30.00. Arrangements will also be made to have
individual tickets for sale at $15.00 each.
Menu choices are to be made at the time of the sale, and reported back to Mr.
Kottke.
MENU:
Choice of Beverage
Salad
Prime Rib
Chicken Penne
Lemon Herb Salmon
Specialty Vegetarian Cobb Salad (includes cheese and eggs)
Apple Crisp
I have already sold several pairs of dinner tickets. Please email Robert Kottke at [email protected] if you care to
reserve tickets prior to them becoming available to the students. The tickets
will be made available to orchestra members to sell next week.
·
Do you shop at Safeway? Do you buy gas at the
Safeway gas station? Then this is a way that 3% of your purchases can go
to your student's account!!! For
the first month we will turn orders in at the Parent Meeting and get the cards
out to you as quickly as possible. Please turn order form and money into
Laurie Vande Walle at the Parent Meeting on October 9th at the Sprague Library
or call to make arrangements to deliver to her house. Questions contact Laurie Vande Walle at Email: [email protected]. The giftcards will be
available after October 15th.
·
Boosters Cheese Wheel Sale!
At Roth's Sunnyslope Store from Nov 15th, 10a.m. – 6 p.m. (Musicians, we need volunteers. We will be at the front door where the old pick-up truck is now next to the deli... Roth's is supplying all of the materials, we supply the cheese cutters and musicians if there is an interest. We need 2 students at a time to cut up the 500# wheel of cheese, wrap in saran wrap and price it, some can hand out samples with crackers on a tray if it is slow... I also need some music performers! If any students or group of students is interested in playing in the store during the Cheese Wheel Sale as a promo for the group etc. let me know... Roth's has done a lot for us so this might be a great way to give a little back and allow some of our great musicians a chance to play in a small deli type atmosphere. This will be a participant sale event. The group can make up to $500 total or $1/pound of cheese sold to be split between those who are working. I also need one other adult volunteer who can help trade with me. If you are interested, please e-mail Debbie Norton at [email protected] and let me know what time slot you are available to work. 10a.m –12 Noon or Noon - 2pm or 2p.m - 4 p.m. or 4 p.m. - 6 p.m.).
·
MUSICIANS NEEDED: The Willamette Christmas Green Show
called asking for 3 strong musicians (students or dads) on Saturday, November
29th from 8 am - noon and 4 strong guys on Sunday, December 7th from 6 pm until
done (could be late). They will pay the Orchestra Boosters
$7.00 per hour for the workers which will be credited to your student's
account. The work needing to be done is hauling to and from storage the booth
walls used for the Green Show. They have the trucks but just need strong guys.
Need to get back to them very quickly so check your schedules and let me know.
If you are interested email Lisa Schick at [email protected]
with your name and phone number. Lisa will get back to with specifics about
meeting locations. This is very important that we fill this request for help as
they donate a booth at the Green Show free of charge each year to the orchestra
and we are the only high school asked to participate (last year booth rental
ran $300 +)!!
SECTION 1 - FUNDRAISERS
Fundraisers shall be open to all orchestra students eligible for the 2005
Vienna Trip. This includes students with the graduation years of 2005 - 2009.
For the 02-03 school year these students are in the 6th-10th grades at feeder
elementary schools, Judson, Crossler & Sprague. All fundraisers shall
use an approved method of notification for notifying students of fundraisers.
The following are approved methods of notification:
Sprague Orchestra Boosters Calendar, Newsletter, General Parent Meeting
announcements, fliers distributed through the classrooms or the Short Notice
Fundraiser List. Notification of the Board will be necessary if the Fundraiser
Chair plans to use another method of notification. A Short Notice
Fundraiser List shall be kept by the Coordinator of Fundraisers for fundraisers
that cannot go through the normal notification methods due to time constraints.
Fundraiser Chairs that need students may call the Coordinator of Fundraisers
with their request for students. The Coordinator of Fundraisers will contact
students from the list on a rotating basis and have them call the Fundraiser
Chair to find out the details of the fundraiser.
SECTION 2 - CHAIRING A FUNDRAISER
Any member of the Sprague Orchestra Boosters may chair a fundraiser. The person in charge of a fundraiser shall be referred to as the Fundraiser Chair. Fundraiser Chair must receive approval from the Sprague Orchestra Boosters Board before starting the fundraiser. Fundraiser Chair needs to submit the following to the Coordinator of Fundraisers to receive fundraiser approval: Name of fundraiser; Type of fundraiser - Item sales, Participatory, or Hourly; Date or dates of fundraiser; Location of fundraiser; Method of student notification; Requirements for up front money or minimum orders; Other as indicated (Insurance, permits, etc).
Additional information will be required for hourly fundraiser. At the
completion of the fundraiser, the Fundraiser Chair will: Turn in all
money collected, along with receipts for expenses or invoices to be paid to the
Sprague Orchestra Boosters Fundraiser Coordinator. The Fundraiser Coordinator
will verify the expenses and the Treasurer will make payments. Fill out the
Fundraiser form and turn it in to the Fundraiser Coordinator.
Credit hours are not given for organizing fundraisers. Credit hours will only
be given for direct effort at hourly fundraisers.
Revised: 12/01
Amended: 3/02, 4/02, 11/02, 4/03